Web services can automate parts of your podcasting workflow, even when you’re not online! Here are my favorite web-based automation tools.

The premise of “automation” (versus automatic actions)

Many tools can do things automatically. But all of the following tools are focused on automation, that is, automatically doing many things for you and not only a single task.

Automation may have a learning curve, but the ultimate result will make up for it!

Zapier or IFTTT

No conversation about automation is complete without mentioning either Zapier or IFTTT (If This Then That). Both services will monitor a myriad of sources and trigger actions based on customizable criteria.

IFTTT is free, fairly simple, and limited to a single action.

Zapier is a paid service and offers more powerful automations and multiple actions.

Here are some examples of things you could automate with either tool:

  • Automatically send a text message whenever someone buys something from your online store.
  • Automatically crosspost content from one platform to another.
  • Receive data from other services and automatically reformat and route it somewhere else.
  • Automatically do almost anything you want with your latest podcast reviews (via a paid My Podcast Reviews account).

Email service providers

Building an email list for your podcast is helpful for many things: engagement, marketing, education, and much more (episode 198). These automations could be a series of emails or other processes based on subscriber activity.

For example:

  • Write a series of emails to automatically send every week for a year. Then, every new subscriber starts at the beginning and never misses the same great content everyone else gets.
  • Automatically send an email to a subscriber based on their activity on your site (or lack thereof). This can get them more engaged or connect them with other stuff they wanted.
  • Automatically segment your subscribers based on almost any criteria. With that, you can ensure only the right people receive the right messages.
  • Automatically deliver special offers or resources you give away.

Here are my favorite email service providers, and what I would recommend them for.

  1. ActiveCampaign: This is my new favorite email service provider! ActiveCampaign makes powerful automations easy. Plus, it has website activity-tracker unmatched by anyone else! I haven’t found anything other platforms do that ActiveCampaign can’t do better.
  2. ConvertKit: This is the cool new kid on the block. ConvertKit simplifies automations with a single list.
  3. Aweber: This may be the industry-standard tool for email newsletters and autoresponders. Their reputation and delivery is high, and they provide fantastic support.
  4. MailChimp: Get started for free with an email list up to 2,000 subscribers or 12,000 emails a month. I think MailChimp is the easiest-to-use provider and offers simple automation options (though it seems more is coming).

Wavve or Audiogram

I don’t think podcast audio has a “viral” problem, but there are times you may want to share a snippet of great value from your podcast. Putting this in video makes it available to and stand out more on visual platforms, like Facebook, YouTube, Pinterest, and Instagram.

Wavve automates this process by allowing you to create a template for your videos, and then uploading your audio clip to be processed and applied to the template. You can even have multiple templates, ideal for different platforms (such as square video for Instagram)!

Audiogram works in much the same fashion allowing you choose an audio clip from an episode you’ve already published or upload it. You can then change the font, background image and visualisation style to suit your needs and brand.

My Podcast Reviews

Podcast reviews don’t affect your iTunes ranking, but they can be a great way to build your reputation and engage your audience (episode 263)! The problem is that there are 155 different iTunes stores for 155 different countries. Each store has its own reviews for your podcast. Checking all of these would take a long time.

Even when you find reviews in iTunes, you can’t share them, you can’t copy them, you can’t sort them much, you can’t filter them, and you can’t integrate them with any other tool.

But My Podcast Reviews can help you with all that!

  • Automatically find and collect all your podcast reviews from all iTunes stores and other podcast directories.
  • Automatically email your new reviews on the day you record so you have them for your next episode.
  • Integrate with Zapier, IFTTT, and other apps for automatic display, sharing, and more.
  • Sort and filter all your reviews so you can see exactly what you want.
  • Share individual reviews that also contain subscription links to help you build your audience.

Social Jukebox or Edgar

I rarely recommend automating content on social networks, but automating a schedule (especially a recurring schedule) can be a great way to save you time and better engage with your followers!

Social Jukebox is a bit more affordable and has a better system for scheduling recurring messages, and Edgar is a bit easier to use with a simpler interface and RSS-based queue.

Here are some examples of queue-based social automations you can do with either Social Jukebox or Edgar on Twitter, Facebook, LinkedIn, and someday more:

  • Automatically post leading up to, and during regularly scheduled events, such as a live-stream.
  • Automatically reshare old but timeless content, such as blog posts, podcast episodes, and guest appearances
  • Automatically start conversations by engaging your community with questions.
  • Automatically and regularly promote monetized content.

I urge you to custom-write your messages, so they’re personal. Also, I recommend you set your schedule to no more than once per hour, but less frequently if you don’t have a lot of content to share.

Buffer or Hootsuite

Whereas Social Jukebox and Edgar can spread out recurring sharing of timeless content, Buffer and Hootsuite are nice ways to automatically share, crosspost, and spread out sharing of new content.

Buffer and Hootsuite works on the idea of a one-time queue. You can load it up and the messages will post on your schedule, but they won’t repeat unless you requeue them.

They’re also handy for simply crossposting the same message on multiple accounts right at the moment.

Libsyn’s OnPublish, Blubrry’s Post to Social, or Repurpose

Speaking of crossposting, there are several tools that can do this as soon as you publish your own content.

Libsyn’s OnPublish feature uses their feed to automatically crosspost your latest podcast episodes across many social and content platforms.

Blubrry’s Post to Social feature can do the same thing from the PowerPress feed for Blubrry hosting customers. Blubrry’s option can even truncate the audio and automatically add a trailer, such as saying, “To hear the rest of this episode, listen and subscribe at MyAwesomePodcast.com!”

Repurpose is a standalone service that, as its name suggests, repurposes your audio or video content from nearly any source (even Facebook Live!) and automatically reposts to other destinations.

Auphonic

I talked about the Auphonic desktop app in my episode about Windows- and macOS-based automation tools. This time, I want you to look at the Auphonic web service.

Clear, consistent, and understandable audio is crucial for all podcasts (audio or video). Auphonic can automate the processing and more! Here’s an example workflow Auphonic could do:

  1. Reduce background noise and hum
  2. Reduce reverb
  3. Even out volume differences
  4. Raise or lower perceived loudness to a target industry level
  5. Add an intro and outro
  6. Create a transcript
  7. Mixdown to mono
  8. Encode to MP3
  9. Upload to your media host

Auphonic is available with a limited free plan and premium plans for larger limits.

Quuu

Quuu automatically shares your content with other influencers in your space. It’s also a great way to find relevant content you can automatically share on your own social accounts.

Relay

Created by my friend and fellow podcaster Craig Carpenter, Relay dramatically speeds up the creation of professional-looking, branded images for your blog or podcast. You can create a template, enter your text, and then Relay will automatically create the multiple sizes ideal for different social networks.

Designfeed

Designfeed is somewhat similar to Relay, but it automates the process of finding relevant images based on the text you insert.

Appointlet, Doodle, Calendly, or ScheduleOnce (and many more)

If you need to schedule anything with someone else, you probably know the frustration of finding a time that works for you. Even when you pick the right time, it takes extra work to remind and follow up.

That’s where an online scheduling tool helps! Appointlet, Doodle, Calendly, and ScheduleOnce each have their unique features and they’re all focused on making it easier to schedule time with someone else. Plus, they offer different types of automations, simplifying the process of reminders, followups, integrations with other tools, and more.

Google Alerts

It can be tough to stay on top of your industry, but Google Alerts makes that easy by finding and sending you relevant stuff from across the Web. This can be with simple keywords or advanced search queries (like excluding certain things).

Announcements

Need personalized podcasting help?

I no longer offer one-on-one consulting outside of Podcasters' Society, but request a consultant here and I'll connect you with someone I trust to help you launch or improve your podcast.

Ask your questions or share your feedback

  • Comment on the shownotes
  • Leave a voicemail at (903) 231-2221
  • Email feedback@TheAudacitytoPodcast.com (audio files welcome)

Connect with me

Disclosure

This post may contain links to products or services with which I have an affiliate relationship and may receive compensation from your actions through such links. However, I don't let that corrupt my perspective and I don't recommend only affiliates.

About the Author
As an award-winning podcaster, Daniel J. Lewis gives you the guts and teaches you the tools to launch and improve your own podcasts for sharing your passions and finding success. Daniel creates resources for podcasters, such as the SEO for Podcasters and Zoom H6 for Podcasters courses, the Social Subscribe & Follow Icons plugin for WordPress, the My Podcast Reviews global-review aggregator, and the Podcasters' Society membership for podcasters. As a recognized authority and influencer in the podcasting industry, Daniel speaks on podcasting and hosts his own podcast about how to podcast. Daniel's other podcasts, a clean-comedy podcast, and the #1 unofficial podcast for ABC's hit drama Once Upon a Time, have also been nominated for multiple awards. Daniel and his son live near Cincinnati.

8 comments on “24 Internet-Based Automation Tools for Podcasting – TAP297

  1. SQLGuru says:

    I wanted to mention another tool that is similar to IFTTT, Microsoft Flow – https://flow.microsoft.com/en-us/. I really like the flowchart style logic. I know it isn’t as popular as IFTTT, but give it a try and see if you like it.

  2. Thanks for including Repurpose.io in the list!

  3. paulelliott says:

    Your Show Notes on your iTunes podcast do not have the links to some of the services you mention, e.g., ActiveCampaign, and Wavve, among others.

    Thank you, so much, for the valuable information and guiidance.

  4. Rocky Suits says:

    I’m trying to import, automatically, my and my friends podcast episodes into our wordpress site. We all already have our own rss feeds. But currently the posts are text only that back link to their feed site (ie podbean). Any plugins that may accomplish this?

    1. Yup! This is exactly what Simply Podcast Press can do for you! https://theaudacitytopodcast.com/simplepodcastpress and use promo code “noodle” to save 25%!

      1. Rocky Suits says:

        Right now SPP only does one show at a time. Hani has said that multiple show feeds will be coming, hopefully this month.
        Unless I’m doing it wrong!

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

50%
5/5

Enter your name and email address below to learn “7 Ways to Get More Podcast Reviews” FREE!

50%

Enter your first name and email address below to get my favorite TextExpander snippets!

This form collects information we will use to send you podcasting-related updates with tips, offers, and news. We will not share or sell your personal information. You can unsubscribe at any time.
50%

Enter your information below to download the free guide “Free Tools for a Faster Website”

This form collects information we will use to send you podcasting-related updates with tips, offers, and news. We will not share or sell your personal information. You can unsubscribe at any time.
50%

Enter your first name and email address below to download “Tools to Improve the 4 Cornerstones of Your Podcast” FREE.

This form collects information we will use to send you podcasting-related updates with tips, offers, and news. We will not share or sell your personal information. You can unsubscribe at any time.
50%

See what Apple Podcasts and other popular podcast apps search with the Podcast SEO Cheat Sheet!

This form collects information we will use to send you podcasting-related updates with tips, offers, and news. We will not share or sell your personal information. You can unsubscribe at any time.
50%

Enter your first name and email below to download the Podcast Cover Art Toolbox.

This form collects information we will use to send you podcasting-related updates with tips, offers, and news. We will not share or sell your personal information. You can unsubscribe at any time.
50%

Get a FREE printable checklist “20 things you should do before recording every podcast episode”!

This form collects information we will use to send you podcasting-related updates with tips, offers, and news. We will not share or sell your personal information. You can unsubscribe at any time.
50%

Before you go! Don’t miss this FREE checklist, “20 things you should do before recording every podcast episode”!

This form collects information we will use to send you podcasting-related updates with tips, offers, and news. We will not share or sell your personal information. You can unsubscribe at any time.